Scheduling for independent restaurants
Next week's schedule, out tonight.
Tap Generate and the week is drafted from who's available. Publish, and it's on everyone's phone. Time off and swaps come to you to approve. From $39 a month for the whole restaurant — however many people you hire.
The Sunday-night difference
- Sam gave up Saturday. Jess picked it up. You tapped Approve.
- The week went out at 9:14 PM. Everyone got a notification.
- Leo's Tuesday off is in the app — and the builder already knew.
- Anything else went in the team chat — not to your personal number.
You didn't send a single text.
One week, from draft to everyone's phone
Draft the week in a tap, then make it yours
Generate a full week from who's available, who's off and how many people you need on the floor. Move shifts around, watch the labor total, and publish when it looks right.
- 01
Let it draft the week for you
Tap Generate and get a full week that respects availability, approved time off, your staffing rules and hours. You review the draft — nothing is saved until you apply it.
- 02
See labor cost as you build
Estimated labor, scheduled hours and who's heading into overtime update with every shift you add — before you publish, not on payday.
- 03
Laid out by position
Host, Server, Bartender, Cook — a hole in the week is impossible to miss. Quick add staffs a whole day at once, and copying last week even skips the days you're closed.
- 04
Catches the mistakes first
Availability, time off, overtime, long days, too many days in a row and too little rest between shifts — all flagged before you publish, starting from your country's usual limits. Nobody can be booked for two shifts at once — a split shift, lunch then dinner, is fine.
Everyone gets it on their phone
Publish once. Everyone on the schedule gets a notification, their week shows up in the team app, and their calendar updates on its own.
- 01
One tap, everyone knows
Publish and everyone on the schedule gets a notification. Change a shift later and only the people it affects hear about it.
- 02
Any phone, no download needed
ExtraGM Team opens in the browser on any phone, and free iPhone and Android apps are coming soon. You add someone by email, they get an invitation, set a password once, and their schedule, tasks and requests are there.
- 03
Lands in their calendar
Apple, Google or Outlook — one private link keeps published shifts up to date automatically.
Your schedule for Nov 2 – 8 is up.
The week runs itself — you just approve
Time off, availability changes and shift hand-offs all come to one place, with what you need to decide. And when something comes up, the whole floor is one message away.
- 01
Requests come to you, not the group text
Time off and availability changes from the employee's phone. Set how far ahead time off has to be asked for — two weeks, a month — and the app enforces it.
- 02
Shifts get covered without you chasing
An employee gives up a shift, a coworker picks it up, you approve with one tap. Until then it's still theirs — the schedule never has a hole you didn't know about.
- 03
Reach the floor in seconds
“Patio's open tonight.” Post it in the team chat and everyone gets a notification. Group and private chats too.
- ARTime offAna R. — off Sat, Nov 7“Sister's wedding.”Approve Decline
- SBShift coverSam B. gave up Sat 4 – 10 PM (Server)Jess wants it. She's at 28 hrs this week — no overtime.Approve Decline
- LMAvailabilityLeo M. — no Mondays starting next monthBack in class. Mondays are already covered by Ana.Approve Decline
Run the schedule from the floor
Build the week at a desk. Then when someone calls out at 5 PM on a Friday, fix it from your phone: add the shift, publish it, and approve what's waiting — without leaving the pass.
- 01
Fix tomorrow from the floor
The schedule one day at a time, by position. Add a shift, change the hours, take someone off — then publish, and only the people it touches hear about it.
- 02
Clear the approvals
Time off, availability changes and shift pick-ups wait in one tab with a badge. Approve or decline in a tap, mid-service if you have to.
- 03
One app for your shifts and theirs
If you're on the schedule too, ExtraGM Team switches between My shifts and Managing. Build the week on a laptop; run it from your pocket.
Open the app, know the day
The home screen is the manager's walk-through: who's on, what's unstaffed, what's waiting on you, what the week costs — and what the sky's doing.
- 01
Who's on, what's waiting
Who's on, what's unstaffed and whether next week is out. Approve requests right there and check today's sidework — before you've finished your coffee.
- 02
Weather for your address
This week's forecast for your location, so the rainy Thursday and the patio-perfect Saturday are staffed like it.
- Saturday has no Host after 8 PM
- 3 requests waiting on you
- Next week isn't published yet
- Maria R. · Server11 AM – 10 PM
- Ana R. · Host4 – 10 PM
- Nico D. · Bartender4 – 10 PM
- Tony V. · Cook10 AM – 10 PM
Your whole team, in the same app
Chat, sidework and training sit next to the schedule, on every phone, in each person's language.
New · Team chat
The group text, retired
Everyone at the restaurant in one chat, in the same app as their schedule. No personal numbers passed around, nobody still in the group after they quit, and nobody added to the wrong one.
- 01
One chat for the whole restaurant
Everyone who works there is in it from day one, and out of it the day they leave. Start a private chat with anyone, or a group like “Kitchen crew”.
- 02
Translate in a tap
Press and hold a message to read it in your own language — so the cook who reads Spanish and the server who reads English can actually talk.
- 03
Private means private
Only the people in a chat can read it. Managers and owners can't open chats they're not in, and anyone can block someone in a private chat.
Sidework that actually gets signed off
Build the sheet once. Every shift, the people working it see their list, tick things off, and you see who did what and when — no paper, no “I thought someone else did it.”
- 01
Sheets by position
A sheet for Servers, Hosts, Cooks — or everyone, named the way you already say it. A Friday-only task only shows on Fridays.
- 02
Initials and a time, every time
Employees tap Complete on their phone. You see who did it, exactly when, and any note they left.
- 03
Only for the people working
A Server sees Server sidework on the days they're on the published schedule. Off today? Nothing to do today.
- Roll silverwareMR9:42 PM
- Wipe menusMR9:50 PM
- Restock to-go station“Down to the last sleeve of lids”SB10:04 PM
- Deep-clean soda stationSB10:21 PM
- Not doneSweep dining room
- Not doneLock the patio gate
New · Training
Training that reaches the right people
The opening checklist, how you handle an 86, what to say to an upset guest. Put it in once, choose which positions see it, and it's on their phone — not in a binder in the office nobody opens.
- 01
Tips and SOPs, for the people they're for
Write it once and pick who sees it — everyone, or just Hosts, or just the kitchen. New hires in that position see it the day they start.
- 02
Required reading, with a due date
Assign an SOP to one person, a position or the whole team. They tick “I have read and understand” on their phone, and you see who has, who hasn't and who's overdue.
- 03
You don't start from a blank page
Opening and closing checklists, handwashing and three floor tips are waiting as drafts. Need more? Pick from 25+ ready-made SOPs and change them to fit.
- 1. Unlock, lights on, check the walk-in temp
- 2. Stock the host stand and roll silverware
- 3. Check the 86 list with the kitchen
- Ana R.Acknowledged · Tue 3:12 PM
- Leo M.Acknowledged · Tue 4:40 PM
- Jess W.Not yet
- Sam B.Overdue
Your first 30 days
No onboarding call, no implementation project, no data migration meeting. You'll have a schedule out before you go to bed.
- Tonight
Set it up and send next week out
- Your hours and positions
- Add the whole team at once — paste your staff list or type it in
- Build the week, or tap Generate, and publish
- This week
The team starts using it without being asked
- Everyone has their schedule on their phone
- Time-off and swap requests stop arriving by text
- New hires read the opening checklist on their phone
- Day 30
You decide, with a month of real weeks behind you
- Labor cost and overtime visible before you publish
- You can see who has read the training, and who's overdue
- Keep going from $39 a month, or stop — nothing is deleted
Built only for restaurants
Not retail, not call centers, not “any industry.” Positions, shift swaps, sidework, the opening checklist, a Saturday night — ExtraGM is shaped around the way a restaurant actually runs, and nothing else.
- Neighborhood Italian
- Pizzerias
- Bars & grills
- Cafés
- Takeout & counter service
- Breakfast spots
- Bakeries
- Taquerias
- Sports bars
One plan. Everything. From $39 a month.
We do restaurant scheduling — done right, kept simple. No payroll, no POS integrations, no per-employee pricing. One price, and every employee is included.
Billed yearly: $468 a year. Or $49 month to month.
Every feature. Unlimited employees. No tiers, no per-seat fees, no POS bundle. Try all of it free for 30 days — no card.
- 30 days free
- No card to start
- Cancel any time
- Nothing deleted if you pause
Scheduling, chat & the team appBuild the week, publish to phones, and let the app handle requests and hand-offs.18 included
- Scheduling by position
- The week laid out by Host, Server, Cook — so an empty slot is impossible to miss. Copy last week in a tap.
- AI schedule builder
- A full week drafted from availability, time off and your staffing rules. You review, then accept.
- Labor cost & overtime
- Estimated labor, scheduled hours and who's heading into overtime using your country's usual limits — as you build, before you publish.
- Staffing rules
- “Two servers Friday 5–10.” The week is checked against your rules and the gaps are flagged.
- Hours and rest rules
- Daily hours, days in a row and rest between shifts, starting from your country's usual limits. You're warned before you publish.
- Set schedules
- For the people who work the same days every week. Apply it to any week and it fills the empty days, skipping approved time off and days you're closed.
- Undo and redo
- Every change to the week can be taken back, with a note saying what it was. Nothing you do while building is permanent until you publish.
- Publish to phones
- One tap publishes the week and sends everyone on the schedule a notification. Later changes reach only the people affected.
- Team app on any phone
- It opens in the browser on any phone, and free iPhone and Android apps are coming soon. They're invited by email, set a password once, and see their schedule, tasks and requests.
- Calendar sync
- Apple, Google or Outlook — one private link keeps published shifts up to date automatically.
- Time off & availability requests
- From the employee's phone, with your time-off notice policy enforced. Approve or decline with one tap.
- Shift coverage
- Employees give up and pick up shifts in the app; you approve. Until then the shift is still theirs.
- Team chat
- One chat for the whole restaurant, plus private and group chats, in the team app and on the website. Reactions, Seen, and translation into each reader's language. Managers can't read chats they're not in.
- Manage from your phone
- Managing mode in the team app: the schedule a day at a time — add, change, remove and publish — plus approvals and team messages.
- Home dashboard & weather
- Who's working, requests to approve right there, today's sidework, this week's labor and the forecast for your address.
- Add your whole team at once
- Type them into a grid or paste your staff list out of a spreadsheet. Positions the list names can be created as you go.
- English, Spanish, French, Italian & German
- Each person uses the app in their own language — owners, managers and staff.
- EmployeesUnlimited
- Add everyone. There's no per-seat price and never will be.
Sidework, training & announcementsTask sheets that get signed off, training that reaches the right people, and messages you can see were read.8 included
- Sidework sheets by position
- A sheet for Servers, Hosts, Cooks — or everyone. Name it whatever you call it, and a day-specific task only shows on that day.
- Initials and a time
- Employees tap Complete on their phone. You see who did it, exactly when, and any note they left.
- Announcements
- Reach the whole team or one position. Require an acknowledgement and see who hasn't read it.
- Scheduled announcements
- Write it now, publish it Friday at 3 PM, and remind anyone who hasn't acknowledged in one tap.
- Tips & SOPs by position
- A training library your team reads on their phone. Each tip or SOP goes to everyone or only the positions it's for, and they can be notified when it's published.
- Assigned training
- Hand out an SOP with a due date. They tick “I have read and understand”; you see who has, who hasn't and who's overdue.
- SOP versions
- Edit an SOP and it becomes a new version you can send round again. Every acknowledgement records the version read.
- Ready-made SOPs & starters
- Pick from 25+ ready-made SOPs and change them to fit. Opening, closing and handwashing SOPs and three floor tips are ready on day one.
What happens when you hire?
Most scheduling apps charge per employee, or put the tools you actually want on a plan with an employee cap. Ours is one price, whatever the number on the schedule.
Per person, per month. The cheaper end leaves out labor cost and reporting.
The lowest-priced plan we found that doesn't cap how many people you can add.
Billed yearly ($49 month to month). Everything included. Unlimited employees. Same price at 4 people or 60.
At 25 people you'd be paying $42.50 – $85 a month on a per-employee plan, and every hire raises it again. Here it's $39, and hiring is free.
Based on the published prices of the best-known restaurant scheduling apps in September 2026. Check them yourself — we'd rather you did.
When the trial ends, everything pauses until you subscribe — nothing is deleted.
Questions, answered
Anything not here, email support@extragm.com — a person reads it.
How long does it take to set up?
A few minutes for your hours and positions. Adding your team and building your first week takes an afternoon at most. There's no onboarding call to book and no data migration.
I already have a schedule. Do I have to start over?
No. Build one week the way you want it and Copy last week does the rest — it maps every shift forward and skips the days you're closed. For the people who work the same days every week, give them a set schedule once and apply it to any week in a tap.
Do I have to add my staff one at a time?
No. Type them into a grid or paste your staff list straight out of a spreadsheet. Positions your list names that you don't have yet can be created as you go, and anyone already on your team is skipped rather than duplicated.
What if someone on my team doesn't have an email address?
Email is how people sign in, so everyone who needs the team app needs one — a free address is fine.
What if I need help?
Email support@extragm.com and a person reads it. There's no ticket queue and no chatbot — ExtraGM is small enough that you'll be talking to someone who can actually change the thing you're asking about.
Does it work in Spanish, French, Italian or German?
Yes. The whole app, including the team app your staff use on their phones, works in English, Spanish, French, Italian or German, and each person picks their own language — so schedule notifications and training reach everyone in the language they read best. And team chat translates any message into the reader's language in a tap.
Does it work outside the US?
Yes. Each location has its own country, so times, dates, money and phone numbers look the way they do there, and overtime, daily-hours and rest-between-shifts warnings start from that country's usual limits where we have them. You can change any of them. They're starting points, not legal advice: your contract or collective agreement may differ.
Do you integrate with my POS or payroll?
No — on purpose. ExtraGM does scheduling and stays out of your POS, delivery apps and payroll. That's why it's one flat price with no per-employee fees, and why setup takes an afternoon instead of a month. Calendar sync is one-way.
Do my employees need to download an app?
No. ExtraGM Team works in the browser on any phone with nothing to download, and free iPhone and Android apps are coming soon for anyone who'd rather have one. Either way it's the same app: you add someone by email, they get an invitation, set a password once, and from then on they see their published schedule, tasks, requests and training, and can add their shifts to their own calendar.
Can my managers see pay rates?
Yes. Managers see pay rates and labor cost at the locations they run, so they can build the week to a budget. Employees never do — pay rates are stripped out before anything reaches the team app.
Can my employees see each other's pay?
No. Pay rates and the experience rating you give someone are stripped out before anything reaches the team app — an employee sees their own shifts, their own requests and the sidework for the position they're working, and nothing about anybody else's pay.
What happens when someone can't work their shift?
They give it up in the app, a coworker who holds that position can pick it up, and you approve it with one tap. Until you do, the shift is still theirs — the schedule never quietly develops a hole you don't know about.
How do people know when the schedule is posted?
Publishing sends everyone on the schedule a notification, and the week appears in ExtraGM Team straight away. Change a shift later and only the people it affects hear about it. Anyone who has subscribed their calendar sees it update there too.
Can I manage the schedule from my phone?
Yes. Owners and managers who use ExtraGM Team get a Managing mode: the schedule a day at a time, where they can add, change and remove shifts and publish; time off and shift pick-ups to approve; and a message to the whole floor. Building the whole week, and writing training, is easier on a laptop.
Is there a team chat? Can managers read private messages?
Yes, there's chat in ExtraGM Team: one team chat for everyone at the restaurant, plus private and group chats. Only the people in a chat can read it — managers and owners can't open chats they're not in — and anyone can block someone in a private chat. Messages arrive as notifications, and any chat can be muted.
Do my staff have to share their personal phone numbers?
No. ExtraGM doesn't ask for anyone's phone number. Chat works by name inside ExtraGM Team.
Can I have more than one restaurant?
Yes. Add it from the restaurant menu at the top of the app. Each restaurant is its own account with its own team, at the same price, and you switch between them with one login. It shares your free trial — a new restaurant doesn't start another 30 days.
Can I keep our SOPs and training in it?
Yes. Scheduling has a Training tab for tips and step-by-step SOPs, each shown to everyone or only the positions it's for. Your team reads them in ExtraGM Team, and anything you assign comes with a due date and an “I have read and understand” they tick on their phone — so you can see who has read it, and who hasn't.
Do I have to write all of it from scratch?
No. Opening and closing checklists, handwashing and three floor tips are there as drafts the first time you open it — edit them, publish them or delete them. For anything else, describe the procedure in a sentence and it drafts the SOP for you to check.
Does my team get told when there's something new?
When you first publish a tip or SOP, the people it's for get a notification, unless you untick it. Fixing a typo later doesn't send another one. Assigned training tells them what's due and when.
What happens when the 30-day trial ends?
Everything pauses until you subscribe — $39 a month billed yearly, or $49 month to month. Cancel any time. Nothing is deleted: your schedules, employees, chats, sidework sheets and training library are all still there and come straight back.
Do you charge per employee?
No, and we never will. One price per restaurant, however many people are on the schedule — from $39 a month. Many scheduling apps charge per person, or cap how many you can add until you move up a plan, which means hiring can cost you twice.
Am I locked into a contract?
No contract and no setup fee. Paying monthly, you can cancel from the Billing page whenever you like — it stops at the end of the month you've paid for. Paying yearly saves 20%: you can cancel any time and it won't renew, and you keep everything until the year you paid for ends.
What happens to my data if I stop?
Nothing is deleted. Your schedules, employees, sidework sheets and training stay exactly as they were — the features simply pause, and everything comes straight back the day you subscribe again. If you'd like your data exported or removed for good, email support@extragm.com and we'll do it.